Temple University Libraries have announced that they will no longer archive paper or microfilm copies of doctoral dissertations. Instead, ETDs will be deposited in Temple's Digital Collections repository, where they will be freely available.
Ingrid Mason, Digital Research Repository Coordinator at the New Zealand Electronic Text Centre of the Victoria University of Wellington’s University Library, has deposited a report (Technical Report: Doctoral Theses Digitisation) about that library's doctoral theses digitization project in its institutional repository.
Here's an excerpt:
Doctoral theses (~1200) in the University Library’s collection have been digitised and uploaded into the Library’s two research repositories: RestrictedArchive@Victoria and ResearchArchive@Victoria. With a view to sharing learning and useful information key considerations for other tertiary institutions undertaking a similar project are:
- digital file sizes and server storage space
- purpose of and standards of digitisation for access
- data matching from library system and alumni database
- database listing and tracking of theses and allied tasks
- inventory listing and batching of theses into boxes
- costs for digitisation, transportation and short term assistance
Here's an excerpt from the announcement:
In addition to full details of how your institution can participate, the interactive Toolkit provides practical information on how theses can be produced by students at your Institution so they can be accessed via EThOS and from your Institutional Repository. Accessed from its new location at http://ethostoolkit.cranfield.ac.uk the toolkit provides guidance on:
- Putting forward the case for the importance of electronic theses (Culture Change)
- Outlining the business case including information on which participation options suit (Business Needs)
- Clear standards provided on technical requirements (Technical Requirements)
- Practical materials and templates to be used for authors and supervisors in contributing to EThOS (Training and Guidance)
The Electronic Theses and Dissertations Bibliography, Version 2 is now available from Digital Scholarship.
This bibliography presents selected English-language articles, conference papers, and other printed and electronic sources that are useful in understanding electronic theses and dissertations (ETDs). Where possible, links are provided to sources that are freely available on the Internet, including e-prints in disciplinary archives and institutional repositories. Note that e-prints and published articles may not be identical.
MFA students at the University of Iowa have been upset about a requirement that would make their theses available as open access documents either immediately or in two years (if they ask for an extension). A number of student blog postings have protested this requirement. Part of the problem is that MFA theses can be creative works (or other types of works, such as nonfiction works) that may have commercial potential. Peter Suber has analyzed the situation in his "Controversy over OA for Fine Arts Theses and Dissertations" posting.
The Interim Provost, Lola Lopes, has now issued a statement about the conflict.
Here's an excerpt from that statement:
For some time now our library, like most major academic research libraries, has been exploring ways to make its collections more accessible by digitizing some materials. As part of that process, there has been discussion about the possibility of making graduate student dissertations and theses available in electronic format. But any such process must be preceded by developing policies and procedures that allow authors to decide whether and when to allow distribution.
On Monday, March 17, I will begin pulling together a working group with representatives from the Graduate College, University Libraries, our several writing programs, and all other constituencies who wish to be part of the process. Under the leadership of Carl Seashore in 1922, Iowa became the first university in the United States to award MFA degrees based on creative projects. Although this has been a rocky start, I like to think that Iowa will again lead the way by developing policies and procedures that safeguard intellectual property rights while preserving materials for the use of scholars in generations to come.
Read more about it at "Iowa's 'Open Access' Policy Is Nothing but a Trojan Horse"; "Students, UI Grapple over Online Publishing"; "Thesis Policy Sparks Uproar"; "U. of Iowa Writing Students Revolt Against a Plan They Say Would Give Away Their Work on the Web"; and "Writing Students Want UI Not to Give Away Their Work."
The University of Auckland now gives students submitting an electronic theses or dissertation the option of putting it under a Creative Commons Attribution-Noncommercial-Share Alike 3.0 New Zealand License.
Peter Murray-Rust's presentation at Caltech on "The Power of the Scientific eThesis" is now available. (You may be asked to install an ActiveX control by MediaSite; you can run the presentation without it.)
Source: Smart, Laura J. "Peter Murray-Rust at Caltech." Repositories for the Rest of Us, 7 September 2007.
The SURFfoundation has released A Portal for Doctoral E-Theses in Europe: Lessons Learned from a Demonstrator Project by M. P. J. P. Vanderfeesten. The portal project was funded by JISC, the National Library of Sweden, and the SURFfoundation. The SURFfoundation ran the project.
Here’s an excerpt from the "Management Summary":
For the first time various repositories with doctoral e-theses have been harvested on an international scale. This report describes a small pilot project which tested the interoperability of repositories for e-theses and has set up a freely accessible European portal with over 10,000 doctoral e-theses.
Five repositories from five different countries in Europe were involved: Denmark, Germany, the Netherlands, Sweden and the UK. The Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH) was the common protocol used to test the interoperability. Based upon earlier experiences and developed tools (harvester, search engine) of the national DAREnet service in the Netherlands, SURFfoundation could establish a prototype for this European e-theses Demonstrator relatively fast and simple.
Nevertheless, some critical issues and problems occurred. They can be categorised into the following topics:
a) Generic issues related to repositories: the language used in the metadata fields differs per repository. . . . Furthermore, the quality of the data presented differs.. . . A further issue is the semantic and syntactic differences in metadata between repositories, which means that the format and content of the information exchange requests are not unambiguously defined. . . .
b) E-theses specific issues: to be able to harvest doctoral theses, the service provider needs to be able to filter on this document type. Up to now there is no commonly agreed format, which makes semantic interoperability possible [specific Dublin core recommendations omitted]. . . .
c) Issues related to data providers and service providers: besides the use of the OAI-protocol for metadata harvesting and the use of Dublin Core it is recommended for data providers to further standardise on the semantic interoperability by using the DRIVER guidelines with an addition of the e-Theses specific recommendations described above. To be able to offer more than basic services for e-Theses, one has to change the metadata format from simple Dublin Core to a richer and e-Theses specific one. . . . We needed to fix, normalise and crosswalk the differences between every repository to get a standard syntactic and semantic metadata structure. . . . The scaling up is a big issue. To stimulate the broad take up of various services, data providers have to work on implementing standards that create interoperability on syntactic and semantic levels.
d) Cultural and educational differences: In every country the educational processes are different. . . . Not only the graduation and publication process differs, but also the duration of the research process. Therefore the quality of the results in a cross-European search of doctoral theses may vary enormously.
(Thanks to Open Access News.)
The Council of Australian University Librarians has released Australasian Digital Theses Program: Membership Survey 2006.
Here’s an excerpt from the "Key Findings" section:
1. The average percentage of records for digital theses added to ADT is 95% when digital submission is mandatory and 17% when it is not mandatory. . . .
2. 59% of respondents will have mandatory digital submission in place in 2007.
3. With this level of mandatory submission it is predicted that 60% of all theses produced in Australia and New Zealand in 2007 will have a digital copy recorded in ADT. . . .
5. The overwhelming majority of respondents offer a mediated submission service, either only having a mediated service or offering both mediated and self-submission services. When mediated and self-submission are both available, the percentage self-submitted is polarised with some achieving over a 75% self-submission rate.
6. Over half the respondents have a repository already and most are using it to manage digital theses.
7. 87% will have a repository by the end of this year, and the rest are in the initial planning stage.
A UK-wide ETD project called EThOSnet has been funded for a two-year period by JISC and CURL (Consortium of Research Libraries). When the project concludes, the British Library will establish the EThOS service based on the work done by EThOSnet.
An excerpt from the press release is below:
The project builds on earlier exploratory work, also funded by JISC and CURL, which between 2004 and 2006 developed a prototype for the service. Independent evaluation has since given the prototype strong backing and suggested further developments, while a recent consultation resulted in expressions of interest from over 70 HE institutions to participate in the emerging e-theses service.
EThOSnet builds on these firm foundations and through collaboration with the British Library and the HE community will transform access to theses in the UK by providing the full text of theses through a single point of entry. In addition, in tandem with the emerging network of institutional repositories in the UK, it promises to become a central element of the national infrastructure for research.
From the Executive Summary:
Here is the briefest of summaries regarding what we did, what we learned, and where we think future directions should go:
- What we did—In a nutshell we established relationships with a number of content groups across campus: the Kellogg Institute, the Institute for Latino Studies, Art History, Electrical Engineering, Computer Science, Life Science, the Nanovic Institute, the Kaneb Center, the School of Architecture, FTT (Film, Television, and Theater), the Gigot Center for Entrepreneurial Studies, the Institute for Scholarship in the Liberal Arts, the Graduate School, the University Intellectual Property Committee, the Provost’s Office, and General Counsel. Next, we collected content from many of these groups, "cataloged" it, and saved it into three different computer systems: DigiTool, ETD-db, and DSpace. Finally, we aggregated this content into a centralized cache to provide enhanced browsing, searching, and syndication services against the content.
- What we learned—We essentially learned four things: 1) metadata matters, 2) preservation now, not later, 3) the IDR requires dedicated people with specific skills, 4) copyright raises the largest number of questions regarding the fulfillment of the goals of the IDR.
- Where we are leaning in regards to recommendations—The recommendations take the form of a "Chinese menu" of options, and the options are be grouped into "meals." We recommend the IDR continue and include: 1) continuing to do the Electronic Theses & Dissertations, 2) writing and implementing metadata and preservation policies and procedures, 3) taking the Excellent Undergraduate Research to the next level, and 4) continuing to implement DigiTool. There are quite a number of other options, but they may be deemed too expensive to implement.
This posting lists electronic theses and dissertation archives at ARL libraries that were not included in the prior "ETD Policies and Procedures at ARL Institutions" posting. The archives listed here do not include substantial ETD policy and procedure information; however, some sites provide links to more limited supporting information, such as formatting guidelines. In some cases, archives are identified here for institutions included in the prior posting because the ETD site in that posting did not include an archive link. To get a complete list of ETD archives, consult both postings. In some cases, ARL libraries do not separate out ETDs as a separate material type listing (e.g. DSpace community). Such integrated archives are not included here.
What electronic theses and dissertation (ETD) policies and procedures are in use in major North American research institutions?
The Association of Research Libraries (ARL) currently has 123 member libraries in the US and Canada. Below is a list of Web sites at ARL institutions that provide significant information about these institutions’ ETD policies and procedures. Some of these Web pages are on the library’s Website; some are on other university components’ Websites. This list was complied by a quick look at ARL librariesâ€™ home pages, supplemented by limited institution-specific Google searching. Since these Websites can be difficult to find, this is likely to be partial list of relevant Websites. Please leave information about other relevant Websites in comments.
- Brigham Young University
- Case Western Reserve University
- Florida State University
- George Washington University
- Georgia Institute of Technology
- Kent State University
- North Carolina State University
- Ohio State University
- Southern Illinois University
- Texas A&M University
- Texas Tech University
- University at Buffalo
- University of British Columbia
- University of Cincinnati
- University of Georgia
- The University of Iowa
- University of Kentucky
- University of Manitoba
- University of Maryland
- University of North Carolina at Chapel Hill
- University of Notre Dame
- University of Pittsburgh
- University of Saskatchewan
- University of Tennessee
- University of Texas, Austin
- University of Waterloo
- Vanderbilt University
- Virginia Polytechnic Institute and State University
Update: See Electronic Theses and Dissertations Bibliography, Version 2 for the latest ETD bibliography.
This bibliography presents selected English-language articles, conference papers, and other printed and electronic sources that are useful in understanding electronic theses and dissertations (ETDs). It emphasizes formally published works. Where possible, links are provided to sources that are freely available on the Internet.
Allard, Suzie. "7th International Symposium on Electronic Theses and Dissertations (ETD 2004): Distributing Knowledge Worldwide through Better Scholarly Communication, 3-5 June 2004, Lexington, Kentucky, USA." D-Lib Magazine 10, no. 9 (2004).
Andrew, Theo. Intellectual Property and Electronic Theses. London: JISC, 2004.
. "Theses Alive!: An E-Theses Management System for the UK." (2004).
Bakelli, Yahia, and Sabrina Benrahmoun. "Long-Term Preservation of Electronic Theses and Dissertations in Algeria." Libri 53, no. 4 (2003): 254-261.
Balile, Deodatus. "Africa to Get Online Research Database." SciDev.Net, 23 October 2003.
Bevan, Simon J. "Electronic Thesis Development at Cranfield University." Program: Electronic Library & Information Systems 39, no. 2 (2005): 100-111.
Chang, Sheau-Hwang. "Electronic Theses and Dissertations (ETD)." OCLC Systems & Services 18, no. 3 (2002): 109-111.
Copeland, Susan, and Andrew Penman. "The Development and Promotion of Electronic Theses and Dissertations (ETDs) within the UK." New Review of Information Networking 10, no. 1 (2004): 19-32.
Cox, Fannie M, and Mary Barbosa-Jerez. "Gleanings from the 7th International Symposium on Electronic Thesis and Dissertations." Library Hi Tech News 21, no. 8 (2004): 10-12.
Douglas, Kimberly. "Report on the Fourth Annual Symposium on Electronic Theses and Dissertations." Bulletin of the American Society for Information Science & Technology 28, no. 1 (2001): 27-28.
Edminster, Jude, and Joe Moxley. "Graduate Education and the Evolving Genre of Electronic Theses and Dissertations." Computers and Composition 19, no. 1 (2002): 89-104.
El-Bayoumi, Janice, and Lisa Charlong. "The University of New Brunswick’s Pilot for an Electronic Theses and Dissertation Program." In Proceedings of the 31st Annual ACM SIGUCCS Conference on User Services, 240-246. New York: ACM Press, 2003.
El-Sherbini, Magda, and George Klim. "Metadata and Cataloging Practices." The Electronic Library 22, no. 3 (2004): 238-248.
Fineman, Yale. "Electronic Theses and Dissertations." portal: Libraries and the Academy 3, no. 2 (2003): 219-227.
. "Electronic Theses and Dissertations in Music." Notes 60, no. 4 (2004): 893-907.
Fox, Edward A., John L. Eaton, Gail McMillan, Neill A. Kipp, Paul Mather, Tim McGonigle, William Schweiker, and Brian DeVane. "Networked Digital Library of Theses and Dissertations: An International Effort Unlocking University Resources." D-Lib Magazine (September 1997).
Fox, Edward A., John L. Eaton, Gail McMillan, Neill A. Kipp, Laura Weiss, Emilio Arce, and Scott Guyer. "National Digital Library of Theses and Dissertations: A Scalable and Sustainable Approach to Unlock University Resources." D-Lib Magazine (September 1996).
Fox, Edward A., Shahrooz Feizabadi, Joseph M. Moxley, and Christian R. Weisser, eds. Electronic Theses and Dissertations: A Sourcebook for Educators, Students, and Librarians. New York: Marcel Dekker, 2004.
Fox, Edward A., Robert Hall, and Neill Kipp. "NDLTD: Preparing the Next Generation of Scholars for the Information Age." The New Review of Information Networking 3 (1997): 59-76.
Fox, Edward A., Gail McMillan, Hussein Suleman, Marcos A. Gonçalves, and Ming Luo. "Networked Digital Library of Theses and Dissertations (NDLTD)." In Digital Libraries: Policy, Planning and Practice, edited by Judith Andrews and Derek Law, 167-188. Aldershot, Hants, England: Ashgate, 2004.
Goldsmith, Ursula Irene Anna. "Perceptions of Active Graduate Faculty at a Research Extensive University Regarding Electronic Submission of Theses and Dissertations (ETDs)." Louisiana State University, 2002.
Hagen, John H., Susanne Dobratz, and Peter Schirmbacher. "Electronic Theses and Dissertations Worldwide: Highlights of the ETD 2003 Symposium." D-Lib Magazine 9, no. 7/8 (2002).
Hall, Susan. "Electronic Theses and Dissertations: Enhancing Scholarly Communication and the Graduate Student Experience." Science & Technology Libraries 22, no. 3/4 (2002): 51-58.
Humboldt-University Berlin. ETD 2003, Sixth International Symposium on Electronic Theses and Dissertations, Next Steps—Electronic Thesis and Dissertations Worldwide. Berlin: Humboldt-University Berlin.
Jones, Richard. "DSpace vs. ETD-db: Choosing Software to Manage Electronic Theses and Dissertations." Ariadne, no. 38 (2004).
. "The Tapir: Adding E-Theses Functionality to DSpace." Ariadne, no. 41 (2004).
Kushkowski, Jeffrey D. "Web Citation by Graduate Students: A Comparison of Print and Electronic Theses." portal: Libraries and the Academy 5, no. 2 (2005): 259-276.
Lee, Kyiho. "Construction of a Full-Text Database and Service System for Korean Electronic Theses and Dissertations." Bulletin of the American Society for Information Science & Technology 27, no. 3 (2001): 21-27.
MacColl, John. "Electronic Theses and Dissertations: A Strategy for the UK." Ariadne, no. 32 (2002).
McMillan, Gail. "Do ETDs Deter Publishers?" College & Research Libraries News 62, no. 6 (2001): 620-621.
. "Electronic Theses and Dissertations: Merging Perspectives." Cataloging and Classification Quarterly 22, no. 3-4 (1996): 105-125.
. "ETD: Electronic Theses and Dissertations." In Encyclopedia of Library and Information Science, edited by Miriam Drake, 1034-1040. New York: Marcel Dekker, 2003.
. "Managing Electronic Theses and Dissertations: The Third International Symposium." College & Research Libraries News 61, no. 5 (2000): 413-414.
McMillan, Gail, Ed Fox, and John Eaton. "Evolving Genre of Electronic Theses and Dissertations." In Proceedings of the 32nd Annual Hawaii International Conference on System Sciences, edited by Ralph H. Sprague. Los Alamitos, CA: IEEE Computer Society Press, 1999.
Moxley, Joseph M. "Universities Should Require Electronic Theses and Dissertations." EDUCAUSE Quarterly 24, no. 3 (2001): 61-63.
Phanouriou, Constantinos, Neill A. Kipp, Ohm Sornil, Paul Mather, and Edward A. Fox. "A Digital Library for Authors: Recent Progress of the Networked Digital Library of Theses and Dissertations." In Proceedings of the Fourth ACM conference on Digital Libraries, 20-27. New York: ACM Press, 1999.
Seamans, Nancy H. "Electronic Theses and Dissertations as Prior Publications: What the Editors Say." Library Hi Tech 21, no. 1 (2003): 56-61.
Soete, George J. "Electronic Theses and Dissertations." Transforming Libraries, no. 7 (1998).
Suleman, Hussein, Anthony Atkins, Marcos A. Gonçalves, Robert K. France, Edward A. Fox, Vinod Chachra, Murray Crowder, and Jeff Young. "Networked Digital Library of Theses and Dissertations: Bridging the Gaps for Global Access—Part 1: Mission and Progress." D-Lib Magazine 7, no. 9 (2001).
Suleman, Hussein, Anthony Atkins, Marcos A. Goncalves, Robert K. France, Edward A. Fox, Vinod Chachra, Murray Crowder, and Jeff Young. "Networked Digital Library of Theses and Dissertations: Bridging the Gaps for Global Access—Part 2: Services and Research." D-Lib Magazine 7, no. 9 (2001).
Suleman, Hussein, and Edward A. Fox. "Leveraging OAI Harvesting to Disseminate Theses." Library Hi Tech 21, no. 2 (2003): 219-227.
. "Towards Universal Accessibility of ETDs: Building the NDLTD Union Archive."
Surratt, Brian E., and Dustin Hill. "ETD2MARC: A Semiautomated Workflow for Cataloging Electronic Theses and Dissertations." Library Collections, Acquisitions, & Technical Services 28, no. 2 (2004): 205-223.
Teper, Thomas H., and Beth Kraemer. "Long-Term Retention of Electronic Theses and Dissertations." College & Research Libraries 63, no. 1 (2002): 61-72.
Thompson, Larry A. "Electronic Theses and Dissertations at Virginia Tech." Science & Technology Libraries 20, no. 1 (2001): 87-101.
Ubogu, Felix N. "Spreading the ETD Gospel: A Southern Africa Perspective." International Information & Library Review 33, no. 2/3 (2001): 249-259.
Urs, Shalini R., and K.S. Raghavan. "Vidyanidhi: Indian Digital Library of Electronic Theses." Communications of the ACM 44, no. 5 (2001): 88-89.
Weisser, Christian, John Baker, and Janice R. Walker. "Problems and Possibilities of Electronic Theses and Dissertations." Computer-Mediated Communication Magazine (November 1997).
Weisser, Christian, and Janice R. Walker. "Electronic Theses and Dissertations: Digitizing Scholarship for Its Own Sake." The Journal of Electronic Publishing 3, no. 2 (1997).
Young, Jeffrey R. "Requiring Theses in Digital Form: The First Year at Virginia Tech." The Chronicle of Higher Education, 13 February 1998, A29-A31.
Zhang, Yin, and Kyiho Lee. "Features and Uses of a Multilingual Full-Text Electronic Theses and Dissertations (ETDS) System." In National Online Meeting 2001: Proceedings of the 22nd National Online Meeting, New York, May 15-17, 2001, edited by Martha E. Williams, 555-566. Medford, NJ: Information Today, 2001.
Zhang, Yin, Kyiho Lee, and Bum-Jong You. "Usage Patterns of an Electronic Theses and Dissertations System." Online Information Review 25, no. 6 (2001): 370-377.