Technical Report: Doctoral Theses Digitisation

Ingrid Mason, Digital Research Repository Coordinator at the New Zealand Electronic Text Centre of the Victoria University of Wellington’s University Library, has deposited a report (Technical Report: Doctoral Theses Digitisation) about that library's doctoral theses digitization project in its institutional repository.

Here's an excerpt:

Doctoral theses (~1200) in the University Library’s collection have been digitised and uploaded into the Library’s two research repositories: RestrictedArchive@Victoria and ResearchArchive@Victoria. With a view to sharing learning and useful information key considerations for other tertiary institutions undertaking a similar project are:

  • digital file sizes and server storage space
  • purpose of and standards of digitisation for access
  • data matching from library system and alumni database
  • database listing and tracking of theses and allied tasks
  • inventory listing and batching of theses into boxes
  • costs for digitisation, transportation and short term assistance

UK ETD Support: Updated EThOS Toolkit Released

The EThOSnet Project has released an updated version of the EThOS Toolkit.

Here's an excerpt from the announcement:

In addition to full details of how your institution can participate, the interactive Toolkit provides practical information on how theses can be produced by students at your Institution so they can be accessed via EThOS and from your Institutional Repository. Accessed from its new location at http://ethostoolkit.cranfield.ac.uk the toolkit provides guidance on:

  • Putting forward the case for the importance of electronic theses (Culture Change)
  • Outlining the business case including information on which participation options suit (Business Needs)
  • Clear standards provided on technical requirements (Technical Requirements)
  • Practical materials and templates to be used for authors and supervisors in contributing to EThOS (Training and Guidance)

Electronic Theses and Dissertations Bibliography, Version 2

The Electronic Theses and Dissertations Bibliography, Version 2 is now available from Digital Scholarship.

This bibliography presents selected English-language articles, conference papers, and other printed and electronic sources that are useful in understanding electronic theses and dissertations (ETDs). Where possible, links are provided to sources that are freely available on the Internet, including e-prints in disciplinary archives and institutional repositories. Note that e-prints and published articles may not be identical.

Iowa Provost Issues Statement about Open Access MFA Theses Dust-Up

MFA students at the University of Iowa have been upset about a requirement that would make their theses available as open access documents either immediately or in two years (if they ask for an extension). A number of student blog postings have protested this requirement. Part of the problem is that MFA theses can be creative works (or other types of works, such as nonfiction works) that may have commercial potential. Peter Suber has analyzed the situation in his "Controversy over OA for Fine Arts Theses and Dissertations" posting.

The Interim Provost, Lola Lopes, has now issued a statement about the conflict.

Here's an excerpt from that statement:

For some time now our library, like most major academic research libraries, has been exploring ways to make its collections more accessible by digitizing some materials. As part of that process, there has been discussion about the possibility of making graduate student dissertations and theses available in electronic format. But any such process must be preceded by developing policies and procedures that allow authors to decide whether and when to allow distribution.

On Monday, March 17, I will begin pulling together a working group with representatives from the Graduate College, University Libraries, our several writing programs, and all other constituencies who wish to be part of the process. Under the leadership of Carl Seashore in 1922, Iowa became the first university in the United States to award MFA degrees based on creative projects. Although this has been a rocky start, I like to think that Iowa will again lead the way by developing policies and procedures that safeguard intellectual property rights while preserving materials for the use of scholars in generations to come.

Read more about it at "Iowa's 'Open Access' Policy Is Nothing but a Trojan Horse"; "Students, UI Grapple over Online Publishing"; "Thesis Policy Sparks Uproar"; "U. of Iowa Writing Students Revolt Against a Plan They Say Would Give Away Their Work on the Web"; and "Writing Students Want UI Not to Give Away Their Work."

Creative Commons License Option for ETDs at the University of Auckland

The University of Auckland now gives students submitting an electronic theses or dissertation the option of putting it under a Creative Commons Attribution-Noncommercial-Share Alike 3.0 New Zealand License.

Read more about it "University of Auckland Embeds CC Licensing" and "Guidelines for Formatting a Digital Thesis."

Peter Murray-Rust Presentation on the Scientific E-Thesis

Peter Murray-Rust's presentation at Caltech on "The Power of the Scientific eThesis" is now available. (You may be asked to install an ActiveX control by MediaSite; you can run the presentation without it.)

Source: Smart, Laura J. "Peter Murray-Rust at Caltech." Repositories for the Rest of Us, 7 September 2007.

Council of Australian University Librarians ETD Survey Report

The Council of Australian University Librarians has released Australasian Digital Theses Program: Membership Survey 2006.

Here’s an excerpt from the "Key Findings" section:

1. The average percentage of records for digital theses added to ADT is 95% when digital submission is mandatory and 17% when it is not mandatory. . . .

2. 59% of respondents will have mandatory digital submission in place in 2007.

3. With this level of mandatory submission it is predicted that 60% of all theses produced in Australia and New Zealand in 2007 will have a digital copy recorded in ADT. . . .

5. The overwhelming majority of respondents offer a mediated submission service, either only having a mediated service or offering both mediated and self-submission services. When mediated and self-submission are both available, the percentage self-submitted is polarised with some achieving over a 75% self-submission rate.

6. Over half the respondents have a repository already and most are using it to manage digital theses.

7. 87% will have a repository by the end of this year, and the rest are in the initial planning stage.

UK EThOSnet ETD Project Funded

A UK-wide ETD project called EThOSnet has been funded for a two-year period by JISC and CURL (Consortium of Research Libraries). When the project concludes, the British Library will establish the EThOS service based on the work done by EThOSnet.

An excerpt from the press release is below:

The project builds on earlier exploratory work, also funded by JISC and CURL, which between 2004 and 2006 developed a prototype for the service. Independent evaluation has since given the prototype strong backing and suggested further developments, while a recent consultation resulted in expressions of interest from over 70 HE institutions to participate in the emerging e-theses service.

EThOSnet builds on these firm foundations and through collaboration with the British Library and the HE community will transform access to theses in the UK by providing the full text of theses through a single point of entry. In addition, in tandem with the emerging network of institutional repositories in the UK, it promises to become a central element of the national infrastructure for research.

Notre Dame Institutional Digital Repository Phase I Final Report

The University of Notre Dame Libraries have issued a report about their year-long institutional repository pilot project. There is an abbreviated HTML version and a complete PDF version.

From the Executive Summary:

Here is the briefest of summaries regarding what we did, what we learned, and where we think future directions should go:

  1. What we did—In a nutshell we established relationships with a number of content groups across campus: the Kellogg Institute, the Institute for Latino Studies, Art History, Electrical Engineering, Computer Science, Life Science, the Nanovic Institute, the Kaneb Center, the School of Architecture, FTT (Film, Television, and Theater), the Gigot Center for Entrepreneurial Studies, the Institute for Scholarship in the Liberal Arts, the Graduate School, the University Intellectual Property Committee, the Provost’s Office, and General Counsel. Next, we collected content from many of these groups, "cataloged" it, and saved it into three different computer systems: DigiTool, ETD-db, and DSpace. Finally, we aggregated this content into a centralized cache to provide enhanced browsing, searching, and syndication services against the content.
  2. What we learned—We essentially learned four things: 1) metadata matters, 2) preservation now, not later, 3) the IDR requires dedicated people with specific skills, 4) copyright raises the largest number of questions regarding the fulfillment of the goals of the IDR.
  3. Where we are leaning in regards to recommendations—The recommendations take the form of a "Chinese menu" of options, and the options are be grouped into "meals." We recommend the IDR continue and include: 1) continuing to do the Electronic Theses & Dissertations, 2) writing and implementing metadata and preservation policies and procedures, 3) taking the Excellent Undergraduate Research to the next level, and 4) continuing to implement DigiTool. There are quite a number of other options, but they may be deemed too expensive to implement.

ETD Archives at ARL Libraries

This posting lists electronic theses and dissertation archives at ARL libraries that were not included in the prior "ETD Policies and Procedures at ARL Institutions" posting. The archives listed here do not include substantial ETD policy and procedure information; however, some sites provide links to more limited supporting information, such as formatting guidelines. In some cases, archives are identified here for institutions included in the prior posting because the ETD site in that posting did not include an archive link. To get a complete list of ETD archives, consult both postings. In some cases, ARL libraries do not separate out ETDs as a separate material type listing (e.g. DSpace community). Such integrated archives are not included here.

ETD Policies and Procedures at ARL Institutions

What electronic theses and dissertation (ETD) policies and procedures are in use in major North American research institutions?

The Association of Research Libraries (ARL) currently has 123 member libraries in the US and Canada. Below is a list of Web sites at ARL institutions that provide significant information about these institutions’ ETD policies and procedures. Some of these Web pages are on the library’s Website; some are on other university components’ Websites. This list was complied by a quick look at ARL libraries’ home pages, supplemented by limited institution-specific Google searching. Since these Websites can be difficult to find, this is likely to be partial list of relevant Websites. Please leave information about other relevant Websites in comments.

Electronic Theses and Dissertations: A Bibliography

Update: See Electronic Theses and Dissertations Bibliography, Version 2 for the latest ETD bibliography.

This bibliography presents selected English-language articles, conference papers, and other printed and electronic sources that are useful in understanding electronic theses and dissertations (ETDs). It emphasizes formally published works. Where possible, links are provided to sources that are freely available on the Internet.

Allard, Suzie. "7th International Symposium on Electronic Theses and Dissertations (ETD 2004): Distributing Knowledge Worldwide through Better Scholarly Communication, 3-5 June 2004, Lexington, Kentucky, USA." D-Lib Magazine 10, no. 9 (2004).
http://www.dlib.org/dlib/september04/allard/09allard.html

Andrew, Theo. Intellectual Property and Electronic Theses. London: JISC, 2004.
http://www.thesesalive.ac.uk/archive/IP_etheses.pdf

———. "Theses Alive!: An E-Theses Management System for the UK." (2004).
http://www.era.lib.ed.ac.uk/handle/1842/423?mode=simple

Bakelli, Yahia, and Sabrina Benrahmoun. "Long-Term Preservation of Electronic Theses and Dissertations in Algeria." Libri 53, no. 4 (2003): 254-261.

Balile, Deodatus. "Africa to Get Online Research Database." SciDev.Net, 23 October 2003.
http://www.scidev.net/News/index.cfm?fuseaction=readNews&itemid=1068&language=1

Bevan, Simon J. "Electronic Thesis Development at Cranfield University." Program: Electronic Library & Information Systems 39, no. 2 (2005): 100-111.

Chang, Sheau-Hwang. "Electronic Theses and Dissertations (ETD)." OCLC Systems & Services 18, no. 3 (2002): 109-111.

Copeland, Susan, and Andrew Penman. "The Development and Promotion of Electronic Theses and Dissertations (ETDs) within the UK." New Review of Information Networking 10, no. 1 (2004): 19-32.

Cox, Fannie M, and Mary Barbosa-Jerez. "Gleanings from the 7th International Symposium on Electronic Thesis and Dissertations." Library Hi Tech News 21, no. 8 (2004): 10-12.

Douglas, Kimberly. "Report on the Fourth Annual Symposium on Electronic Theses and Dissertations." Bulletin of the American Society for Information Science & Technology 28, no. 1 (2001): 27-28.
http://www.asis.org/Bulletin/Oct-01/douglas.html

Edminster, Jude, and Joe Moxley. "Graduate Education and the Evolving Genre of Electronic Theses and Dissertations." Computers and Composition 19, no. 1 (2002): 89-104.

El-Bayoumi, Janice, and Lisa Charlong. "The University of New Brunswick’s Pilot for an Electronic Theses and Dissertation Program." In Proceedings of the 31st Annual ACM SIGUCCS Conference on User Services, 240-246. New York: ACM Press, 2003.

El-Sherbini, Magda, and George Klim. "Metadata and Cataloging Practices." The Electronic Library 22, no. 3 (2004): 238-248.

Fineman, Yale. "Electronic Theses and Dissertations." portal: Libraries and the Academy 3, no. 2 (2003): 219-227.

———. "Electronic Theses and Dissertations in Music." Notes 60, no. 4 (2004): 893-907.

Fox, Edward A., John L. Eaton, Gail McMillan, Neill A. Kipp, Paul Mather, Tim McGonigle, William Schweiker, and Brian DeVane. "Networked Digital Library of Theses and Dissertations: An International Effort Unlocking University Resources." D-Lib Magazine (September 1997).
http://www.dlib.org/dlib/september97/theses/09fox.html

Fox, Edward A., John L. Eaton, Gail McMillan, Neill A. Kipp, Laura Weiss, Emilio Arce, and Scott Guyer. "National Digital Library of Theses and Dissertations: A Scalable and Sustainable Approach to Unlock University Resources." D-Lib Magazine (September 1996).
http://www.dlib.org/dlib/september96/theses/09fox.html

Fox, Edward A., Shahrooz Feizabadi, Joseph M. Moxley, and Christian R. Weisser, eds. Electronic Theses and Dissertations: A Sourcebook for Educators, Students, and Librarians. New York: Marcel Dekker, 2004.

Fox, Edward A., Robert Hall, and Neill Kipp. "NDLTD: Preparing the Next Generation of Scholars for the Information Age." The New Review of Information Networking 3 (1997): 59-76.

Fox, Edward A., Gail McMillan, Hussein Suleman, Marcos A. Gonçalves, and Ming Luo. "Networked Digital Library of Theses and Dissertations (NDLTD)." In Digital Libraries: Policy, Planning and Practice, edited by Judith Andrews and Derek Law, 167-188. Aldershot, Hants, England: Ashgate, 2004.

Goldsmith, Ursula Irene Anna. "Perceptions of Active Graduate Faculty at a Research Extensive University Regarding Electronic Submission of Theses and Dissertations (ETDs)." Louisiana State University, 2002.

Hagen, John H., Susanne Dobratz, and Peter Schirmbacher. "Electronic Theses and Dissertations Worldwide: Highlights of the ETD 2003 Symposium." D-Lib Magazine 9, no. 7/8 (2002).
http://www.dlib.org/dlib/july03/hagen/07hagen.html

Hall, Susan. "Electronic Theses and Dissertations: Enhancing Scholarly Communication and the Graduate Student Experience." Science & Technology Libraries 22, no. 3/4 (2002): 51-58.

Humboldt-University Berlin. ETD 2003, Sixth International Symposium on Electronic Theses and Dissertations, Next Steps—Electronic Thesis and Dissertations Worldwide. Berlin: Humboldt-University Berlin.
http://www.hu-berlin.de/etd2003/

Jones, Richard. "DSpace vs. ETD-db: Choosing Software to Manage Electronic Theses and Dissertations." Ariadne, no. 38 (2004).
http://www.ariadne.ac.uk/issue38/jones/

———. "The Tapir: Adding E-Theses Functionality to DSpace." Ariadne, no. 41 (2004).
http://www.ariadne.ac.uk/issue41/jones/

Kushkowski, Jeffrey D. "Web Citation by Graduate Students: A Comparison of Print and Electronic Theses." portal: Libraries and the Academy 5, no. 2 (2005): 259-276.

Lee, Kyiho. "Construction of a Full-Text Database and Service System for Korean Electronic Theses and Dissertations." Bulletin of the American Society for Information Science & Technology 27, no. 3 (2001): 21-27.
http://www.asis.org/Bulletin/Mar-01/lee.html#lee

MacColl, John. "Electronic Theses and Dissertations: A Strategy for the UK." Ariadne, no. 32 (2002).
http://www.ariadne.ac.uk/issue32/theses-dissertations/

McMillan, Gail. "Do ETDs Deter Publishers?" College & Research Libraries News 62, no. 6 (2001): 620-621.

———. "Electronic Theses and Dissertations: Merging Perspectives." Cataloging and Classification Quarterly 22, no. 3-4 (1996): 105-125.

———. "ETD: Electronic Theses and Dissertations." In Encyclopedia of Library and Information Science, edited by Miriam Drake, 1034-1040. New York: Marcel Dekker, 2003.

———. "Managing Electronic Theses and Dissertations: The Third International Symposium." College & Research Libraries News 61, no. 5 (2000): 413-414.

McMillan, Gail, Ed Fox, and John Eaton. "Evolving Genre of Electronic Theses and Dissertations." In Proceedings of the 32nd Annual Hawaii International Conference on System Sciences, edited by Ralph H. Sprague. Los Alamitos, CA: IEEE Computer Society Press, 1999.

Moxley, Joseph M. "Universities Should Require Electronic Theses and Dissertations." EDUCAUSE Quarterly 24, no. 3 (2001): 61-63.
http://www.educause.edu/ir/library/pdf/eqm0139.pdf

Phanouriou, Constantinos, Neill A. Kipp, Ohm Sornil, Paul Mather, and Edward A. Fox. "A Digital Library for Authors: Recent Progress of the Networked Digital Library of Theses and Dissertations." In Proceedings of the Fourth ACM conference on Digital Libraries, 20-27. New York: ACM Press, 1999.

Seamans, Nancy H. "Electronic Theses and Dissertations as Prior Publications: What the Editors Say." Library Hi Tech 21, no. 1 (2003): 56-61.

Soete, George J. "Electronic Theses and Dissertations." Transforming Libraries, no. 7 (1998).
http://www.arl.org/transform/etd/

Suleman, Hussein, Anthony Atkins, Marcos A. Gonçalves, Robert K. France, Edward A. Fox, Vinod Chachra, Murray Crowder, and Jeff Young. "Networked Digital Library of Theses and Dissertations: Bridging the Gaps for Global Access—Part 1: Mission and Progress." D-Lib Magazine 7, no. 9 (2001).
http://www.dlib.org/dlib/september01/suleman/09suleman-pt1.html

Suleman, Hussein, Anthony Atkins, Marcos A. Goncalves, Robert K. France, Edward A. Fox, Vinod Chachra, Murray Crowder, and Jeff Young. "Networked Digital Library of Theses and Dissertations: Bridging the Gaps for Global Access—Part 2: Services and Research." D-Lib Magazine 7, no. 9 (2001).
http://www.dlib.org/dlib/september01/suleman/09suleman-pt2.html

Suleman, Hussein, and Edward A. Fox. "Leveraging OAI Harvesting to Disseminate Theses." Library Hi Tech 21, no. 2 (2003): 219-227.
http://pubs.cs.uct.ac.za/archive/00000018/

———. "Towards Universal Accessibility of ETDs: Building the NDLTD Union Archive."
http://www.husseinsspace.com/publications/etd_2002_paper_union.pdf

Surratt, Brian E., and Dustin Hill. "ETD2MARC: A Semiautomated Workflow for Cataloging Electronic Theses and Dissertations." Library Collections, Acquisitions, & Technical Services 28, no. 2 (2004): 205-223.

Teper, Thomas H., and Beth Kraemer. "Long-Term Retention of Electronic Theses and Dissertations." College & Research Libraries 63, no. 1 (2002): 61-72.

Thompson, Larry A. "Electronic Theses and Dissertations at Virginia Tech." Science & Technology Libraries 20, no. 1 (2001): 87-101.

Ubogu, Felix N. "Spreading the ETD Gospel: A Southern Africa Perspective." International Information & Library Review 33, no. 2/3 (2001): 249-259.

Urs, Shalini R., and K.S. Raghavan. "Vidyanidhi: Indian Digital Library of Electronic Theses." Communications of the ACM 44, no. 5 (2001): 88-89.

Weisser, Christian, John Baker, and Janice R. Walker. "Problems and Possibilities of Electronic Theses and Dissertations." Computer-Mediated Communication Magazine (November 1997).
http://www.december.com/cmc/mag/1997/nov/etds.html

Weisser, Christian, and Janice R. Walker. "Electronic Theses and Dissertations: Digitizing Scholarship for Its Own Sake." The Journal of Electronic Publishing 3, no. 2 (1997).
http://www.press.umich.edu/jep/03-02/etd.html

Young, Jeffrey R. "Requiring Theses in Digital Form: The First Year at Virginia Tech." The Chronicle of Higher Education, 13 February 1998, A29-A31.

Zhang, Yin, and Kyiho Lee. "Features and Uses of a Multilingual Full-Text Electronic Theses and Dissertations (ETDS) System." In National Online Meeting 2001: Proceedings of the 22nd National Online Meeting, New York, May 15-17, 2001, edited by Martha E. Williams, 555-566. Medford, NJ: Information Today, 2001.

Zhang, Yin, Kyiho Lee, and Bum-Jong You. "Usage Patterns of an Electronic Theses and Dissertations System." Online Information Review 25, no. 6 (2001): 370-377.